Privacy Policy Last updated: 19 August 2026 At Aquatic Monkeys, we respect your privacy and are committed to handling your personal information responsibly. This Privacy Policy explains how Aquatic Monkeys I.K.E. collects and uses personal information when you submit an application through our website. 1. Who we are The data controller responsible for your personal information is: Aquatic Monkeys I.K.E. DROMOI ENTOS ORION OIKISMOU 0 37300 VOLOS GREECE For questions about your personal information or to exercise your data protection rights, you can contact us at: hello@aquaticmonkeys.space 2. What information we collect When you submit an application to stay at Aquatic Monkeys, we may collect: your name your email address your desired arrival date your approximate length of stay whether you need accommodation your workspace preference where you are travelling from information you choose to provide about what brings you to Aquatic Monkeys and how you contribute to communities you are part of We ask only for information that is relevant to reviewing your application and communicating with you about a potential stay. Please avoid including sensitive personal information or information that is not relevant to your application in the free-text fields. 3. Why we use your information We use the information you provide to: review and assess your application understand whether Aquatic Monkeys is a suitable fit for you and our community understand your accommodation and workspace needs contact you about your application and potential stay respond to questions or follow-up information related to your application organise a stay or membership if your application is accepted We do not use application information to send marketing communications unless you have separately chosen to receive them. 4. Legal basis for processing We process your application information because it is necessary to take steps at your request before potentially entering into an accommodation or membership arrangement with you. Where processing is not necessary for those pre-contractual steps, we may rely on our legitimate interests in managing applications, communicating with applicants, and operating the Aquatic Monkeys community, provided that those interests do not override your rights and freedoms. 5. Who can access your information Your application information may be accessed by the people responsible for reviewing applications and managing Aquatic Monkeys. We may also use service providers that help us operate our website, forms, email and related services. Where such providers process personal information on our behalf, we require them to process it appropriately and protect it in accordance with applicable data protection law. Website / form provider: [insert actual provider] 6. International transfers Some of the service providers we use may process personal information outside the European Economic Area (EEA). Where personal information is transferred outside the EEA, we will ensure that an appropriate legal mechanism and safeguards are in place as required by applicable data protection law. 7. How long we keep your information If your application does not result in a stay or membership, we generally keep the application information for up to 12 months after our last communication with you, after which it will be deleted or anonymised, unless we have a legitimate reason or legal obligation to retain it for longer. If your application results in a stay or membership, relevant information may be retained for as long as necessary to manage that relationship and comply with applicable legal, accounting or other obligations. 8. Your rights Under applicable data protection law, you may have the right to: request access to the personal information we hold about you request correction of inaccurate or incomplete information request deletion of your personal information where applicable request restriction of processing in certain circumstances object to processing based on legitimate interests request portability of your information where applicable withdraw consent where processing is based on consent You can exercise your rights by contacting us at: hello@aquaticmonkeys.space We will respond to your request within the timeframe required by applicable law. 9. Complaints If you believe that your personal information has not been handled in accordance with applicable data protection law, you have the right to lodge a complaint with a supervisory authority. In Greece, the competent supervisory authority is the: Hellenic Data Protection Authority (HDPA) 1–3 Kifisias 115 23 Athens Greece 10. Changes to this Privacy Policy We may update this Privacy Policy from time to time to reflect changes to our website, services or legal requirements. The latest version will always be published on this page. Contact If you have any questions about this Privacy Policy or how we handle your personal information, please contact: hello@aquaticmonkeys.space